These tools work everywhere and show you their exact location at a glance. You also can track remote employees’ locations via their GPS clock-in. ’s mobile time clock app helps you manage employees’ time and administer digital timesheets, payroll, budgeting, and labor compliance reporting. Paper timesheets are the simplest way for employees to steal time, and physical time clocks allow for multiple excuses: “So-and-so lost their time card, so I loaned them mine,” or “I lost my swipe card.” With time clock software, you can prevent fraudulent time theft and early clock-ins and prompt employees to clock back in via mobile apps when their breaks are over.Ī mobile tracker app also empowers managers to follow employees in real-time from anywhere and continue tracking when an employee clocks in. Solution - use automated time tracking software. He had received a total of $1,265.04 for three 24-hour shifts he did not work. Or deceitfully claims to have worked an entire shift, such as at the end of 2022, when a Polk County firefighter was arrested for falsifying his time cards. This typically occurs with manual timekeeping systems or tracking employee hours with a time clock.įor example, say an employee only works 30 hours in a week but claims 40 hours of work time on their timesheet. The falsification of a time card occurs when an employee provides inaccurate data about their working hours or causes others to provide misleading information. Smaller, everyday occurrences of time theft are more difficult to spot but still negatively affect your organization’s bottom line and employee productivity. Your time theft problem might not be as bold as the US Postal Service’s. The theft investigation revealed that the employee had actually been discharged from jury duty but forged court papers to persuade his employer to pay him for what turned out to be a very long vacation. One of the more egregious cases of employee time theft involved a US Postal Service employee in Washington, D.C., who received $31,000 in wages for jury service that the employee claimed lasted 144 days. If left unchecked, employee time theft costs can eat away at your monthly wage cost budget very quickly. It’s primarily applicable to hourly employees more so than exempt employees. How to stop time theft for good What is employee time theft?Įmployee time theft occurs when an employer unknowingly pays an employee for time they didn’t work while on the clock. You should implement a time and attendance policy that clearly states the organization’s stance on time theft, the expectations of the staff, and the repercussions for breaking these policies.īeyond this, you should consider where your manual time tracking processes are most vulnerable to abuse and seek ways to increase automation across your workforce. To tackle the issue of time theft, you must first understand how your employees could be stealing time in the first place. If every employee over-reported just 30 minutes of work every day, this could result in thousands of dollars lost to time theft every month. This type of employee theft can result in big losses for your organization. Software Advice surveyed shift workers and found that 43% of hourly workers admitted to over-reporting the number of hours they actually worked during their workday. What you may not realize is that another type of theft is likely happening right under your nose - time theft. If you discovered that one of your employees was stealing money or equipment from the company, you’d likely reprimand or even terminate them.
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